When I Work Team Scheduling

-------✦ INTRODUCTION ✦------

When I Work Team Scheduling is the all-in-one employee scheduling, messaging, and time tracking app built for shift-based teams. 

Used by over 200,000 workplaces, it helps managers reduce chaos, streamline communication, and lower labor costs. 

--------✦ KEY FEATURES ✦------

One-Click Scheduling with Auto Scheduling:

Quickly build and share work schedules in seconds. Reduce planning time while ensuring full shift coverage with just a single tap.

Mobile Time Clock & Attendance Tracking:

Employees can clock in and out directly from the app. Managers can monitor attendance and location using GPS geofencing to prevent buddy punching.

Shift Planning & Management Tools:

Create reusable scheduling templates, assign tasks, and fill open shifts fast. Approve shift trades and time-off requests directly in the app.

Real-Time Messaging & Communication:

Chat 1:1 or in group messages with your team. Instantly notify employees about schedule changes, updates, or critical shift alerts.

Labor Cost Control & Forecasting:

Track hours worked, receive overtime alerts, and manage labor budgets using built-in forecasting tools and detailed labor reports.

Integrated Payroll & Reporting:

Export accurate timesheets directly into your payroll system. Simplify your back-office operations and avoid manual errors.

Shift Confirmation & Accountability:

Employees confirm their shifts, receive reminders, and stay updated. Shared task lists help ensure shift responsibilities are completed.

Employee Self-Service Tools:

Let your team request time off, swap shifts, manage availability, and pick up extra hours—all from their phones.

Anywhere Access:

Both managers and employees can access full schedules, upcoming shifts, and updates from anywhere, at any time.

--------✦ COUNTRY OF ORIGIN AND LANGUAGE ✦------

Country: United States

Original Language: English

--------✦ RECOMMENDED AUDIENCES ✦------

Perfect for shift-based businesses like restaurants, hospitality, healthcare, retail, warehouses, and service providers. 

It’s ideal for managers who want to reduce scheduling headaches and employees who need transparency and flexibility in their work schedules.

Frequently Asked Questions (FAQ) :

Q: What is When I Work used for?

A: It’s used to create employee work schedules, track time and attendance, manage shift trades, and communicate with teams in real time.

Q: Can employees clock in and out from their phones?

A: Yes, the app includes a mobile time clock with geofencing to ensure accurate and secure clock-ins.

Q: Does it help reduce labor costs?

A: Yes, it provides labor forecasting tools, overtime alerts, and reports to help you stay on budget.

Q: How do shift trades and time-off requests work?

A: Employees can submit requests in the app. Managers can quickly approve or deny them and reassign shifts as needed.

Q: Is it suitable for businesses with multiple locations?

A: Yes, managers can control clock-ins by shift and location, ensuring staff are where they need to be.

Q: Can it integrate with payroll systems?

A: Yes, timesheets can be exported for fast and accurate payroll processing.

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Contact us at the following sites if you encounter any issues:

Official website: here

Email: support@wheniwork.com

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Version History

V13.3-1504--------- 1 May 2025

Bug fixes and improvements.